NURS FPX 6416 Needs Assessment Meeting with Stakeholders Paper Example

NURS FPX 6416 Needs Assessment Meeting with Stakeholders Paper Example

NURS FPX 6416 Assessment 1 Needs Assessment Meeting with Stakeholders

NURS FPX 6416 Needs Assessment Meeting with Stakeholders Paper Assignment Brief

Course: NURS-FPX 6416 Managing the Nursing Informatics Life Cycle

Assignment Title: NURS FPX 6416 Assessment 1 Needs Assessment Meeting with Stakeholders

Assignment Overview

As a nursing informatics specialist enrolled in NURS FPX 6416, you will engage in a needs assessment meeting with stakeholders concerning an organizational information system change project. This assessment aims to gather insights into end-user needs, assess the current system’s functionality, and identify opportunities for enhancing system functionality to positively impact care delivery outcomes.

Understanding Assignment Objectives

In this assignment, you will demonstrate your ability to facilitate a needs assessment meeting effectively, analyze stakeholder perspectives, and synthesize findings to inform an organizational information system change. Through this process, you will develop skills in stakeholder engagement, needs assessment, and project management, all essential competencies for nursing informatics specialists.

The Student’s Role

As the nursing informatics specialist and project manager, your role is to lead the needs assessment meeting and guide stakeholders through discussions to gain a comprehensive understanding of their perspectives on the current information system and desired changes. You will facilitate open dialogue, encourage collaboration, and ensure that stakeholder feedback informs the development of the information system change.

Competencies Measured

This assignment assesses several key competencies essential for nursing informatics specialists:

• Stakeholder Engagement: Demonstrating the ability to engage stakeholders effectively to gather insights and perspectives.
• Needs Assessment: Conducting a comprehensive needs assessment to identify current challenges and desired outcomes.
• Project Management: Leading and managing an information system change project, including planning, organizing, and facilitating meetings.
• Communication: Clearly and concisely communicating project objectives, findings, and next steps to stakeholders.
• Critical Thinking: Analyzing stakeholder feedback and synthesizing findings to inform decision-making and project direction.

You Can Also Check Other Related Assessments for the NURS-FPX 6416 Managing the Nursing Informatics Life Cycle Course:

NURS FPX 6416 Assessment 2 Technology Needs Assessment Summary and Implementation Plan Example

NURS FPX 6416 Assessment 3 Evaluation of an Information System Change Example

NURS FPX 6416 Needs Assessment Meeting with Stakeholders Paper Example

Introduction and Project Overview

Greetings, stakeholders. I’m Madeline, the nursing informatics master and project supervisor at Vila Wellbeing. Recently, we convened with five key stakeholders to discuss our organization’s current healthcare information system. The purpose of this meeting was to gather feedback from stakeholders and hear their thoughts on whether modifications to the system are necessary. In this video, I’ll provide an overview of the meeting’s key points and outcomes, as well as outline the upcoming changes to the system.

As a nursing informatics master and project manager at Vila Wellbeing, my role involves implementing changes to our organization’s information system. This change aims to improve healthcare accessibility, alleviate burdens on healthcare professionals, and enhance overall health outcomes. The projected timeline for this endeavor spans five to six months, encompassing training sessions, testing phases, and stakeholder meetings.

External Factors Driving Change

Factors such as an aging population, the prevalence of chronic diseases, and the ongoing COVID-19 pandemic have necessitated changes at Vila Wellbeing (Milella et al., 2021). The objective of this change initiative is to provide cutting-edge medical treatment in a welcoming environment.

Questions and Explanation

Assessment of Current Situation and Desired State of the Information System:

In discussions with stakeholders, concerns have been raised regarding the current healthcare information system’s impact on nurses and healthcare professionals. Nurses and other clinical staff have expressed frustration with the system, stating that it hinders their ability to effectively monitor patients and may jeopardize patient safety. Furthermore, the lack of two-way communication with patients has been identified as a factor contributing to delays in therapy. Despite these challenges, the current system has shown some positive outcomes, such as improved cost management, a decrease in medication errors, and increased accessibility of patient information for nurses (Vila Wellbeing, [year]). Stakeholders believe that with adequate resources and an upgrade to the current system, they can provide patients with high-quality healthcare in a state-of-the-art facility, ensuring a pleasant experience and excellent care.

Survey and Characterize the Dangers

Healthcare providers have identified significant challenges related to the absence of remote patient monitoring (RPM) and patient portals within our current healthcare information system. Prior to the COVID-19 pandemic, Vila Wellbeing relied on efficient doorstep assessments to gauge patient severity levels. However, the pandemic disrupted this primary assessment method, particularly impacting rural areas where patients with chronic conditions struggled to access timely care. Furthermore, nurses and clinical staff have highlighted the difficulty in providing continuous treatment to patients with conditions like diabetes and hypertension due to the absence of RPM in the current system (Annis et al., 2020; Noah et al., 2018).

Characterize Data Framework Client Best Practice

To emphasize the significance of best practices in utilizing data frameworks, Malasinghe et al. (2018) underscored the importance of remote patient monitoring (RPM) during the COVID-19 pandemic. RPM serves as a valuable tool for ensuring treatment continuity while individuals stay home to prevent illness. It offers benefits such as substituting patient reporting across various systems, particularly beneficial for patients with conditions like diabetes, where subtle changes between physical checkups occur. Real-time RPM data, including medication compliance and A1C levels, provides crucial information to healthcare providers (Malasinghe et al., 2018).

Additionally, Chu et al. (2022) conducted a study indicating that patient portals contribute to self-management, patient satisfaction, and early detection of patient needs or concerns. This research underscores the value of patient portals in enhancing patient engagement and facilitating proactive healthcare management (Chu et al., 2022).

Innovation Usefulness

During discussions with stakeholders, it was noted that there is a demand for applications facilitating remote patient monitoring to be installed on their computers and smartphones. Furthermore, stakeholders emphasized the necessity of having convenient access to patient portals for effective healthcare management.

Work Process and Correspondence

Implementation of remote patient monitoring (RPM) technologies is anticipated to enhance workflow processes and communication within healthcare settings. Patients will feel supported and connected as their health data is transmitted to healthcare providers, and personalized messages tailored to individual patient profiles will provide them with peace of mind (Leon et al., 2022).

The adoption of RPM technologies offers several advantages, including increased net patient income, a competitive edge, and improved reimbursement prospects. RPM interventions have the potential to enhance process efficiency, reduce administrative costs, and increase staff productivity (Leon et al., 2022). Furthermore, RPM enables continuous data collection, facilitating 24-hour care, and alerts healthcare professionals when specific parameters deviate from normal ranges (Leon et al., 2022).

Information Capture

The consolidation of information into a centralized platform, such as a patient portal, can save time for both healthcare providers and patients, eliminating the need to switch between multiple systems (Farias et al., 2019).

Practice and Outcomes

As the global population ages and health concerns increase, remote patient monitoring (RPM) has emerged as a promising approach in healthcare (Michaud et al., 2018). Traditionally, patient monitoring was confined to hospital rooms. However, advancements in communication and sensor technologies now allow patients to remain at home without compromising their care (Michaud et al., 2018). RPM is particularly beneficial for individuals with chronic conditions, the elderly, and premature infants, among others (Michaud et al., 2018). Modern medical devices offer diverse tracking methods tailored to individual conditions or circumstances. A notable innovation in this field is contactless monitoring, requiring patients to be within a few meters of the sensor (Michaud et al., 2018).

Conclusion

The needs assessment meeting with stakeholders has provided valuable insights into the challenges and opportunities present within Vila Wellbeing’s healthcare information system. Stakeholders expressed concerns regarding the system’s impact on nurses and healthcare professionals, highlighting issues such as hindrances in patient monitoring and delays in therapy. However, they also acknowledged the system’s positive outcomes, including improved cost management and increased accessibility of patient information. To address these concerns and leverage opportunities for improvement, stakeholders emphasized the importance of implementing remote patient monitoring (RPM) technologies and patient portals. RPM was identified as a promising approach to enhance workflow processes, improve communication, and ensure continuous patient care, particularly in the context of the COVID-19 pandemic. Additionally, the consolidation of information into centralized platforms like patient portals was seen as a practical solution to save time and streamline processes for healthcare providers and patients alike. Moving forward, Vila Wellbeing can utilize these insights to guide the implementation of changes aimed at optimizing healthcare delivery and improving patient outcomes.

References

Annis, A. M., Sparrow, A., Stedman, M., & Walsh, C. (2020). The effects of COVID-19 on emergency medical services. Prehospital and Disaster Medicine, 35(3), 237–239.

Chu, Y., Zhang, Z., Du, L., Wang, Q., & Zhang, H. (2022). Impact of patient portals on patient empowerment: A systematic review and meta-analysis. Journal of Medical Internet Research, 24(2), e33750.

Farias, A., Simmons, M., Singh, G., Crocetti, S., Bina, R., Wile, C., & Yu, H. (2019). An integrated approach to mobile health systems user authentication. IEEE Access, 7, 23025–23034.

Leon, A. M., Maia, S., Catarino, J., & Barretto, A. (2022). Telemedicine and telemonitoring of chronic diseases: Interdisciplinary responses to the COVID-19 pandemic. Journal of Medical Systems, 46(2), 18.

Malasinghe, L., Ramzan, N., Dahal, K., & Hill, K. (2018). Remote patient monitoring: A comprehensive study. Journal of Ambient Intelligence and Humanized Computing, 9(2), 491–506.

Michaud, T. L., Siahpush, M., Schwab, R. J., Eiland, L. A., DeVany, M., Hansen, G., Slachetka, T. S., Boilesen, E., Tak, H. J., Wilson, F. A., Wang, H., Pagán, J. A., & Su, D. (2018). Remote Patient Monitoring and clinical outcomes for postdischarge patients with type 2 diabetes. Population Health Management, 21(5), 387–394.

Noah, B., Keller, M. S., Mosadeghi, S., Stein, L., Johl, S., Delshad, S., Tashjian, C., Lew, D., & Kwan, J. T. (2018). Impact of remote patient monitoring on clinical outcomes: An updated meta-analysis of randomized controlled trials. NPJ Digital Medicine, 1(1), 20172.

Detailed Assessment Instructions for the NURS FPX 6416 Needs Assessment Meeting with Stakeholders Paper Assignment

Description

Assessment 1 Instructions: Needs Assessment Meeting with Stakeholders

Introduction

Note: Each assessment in this course builds on the work you completed in the previous assessment. Therefore, you must complete the assessments in this course in the order in which they are presented.

As a nursing informatics specialist, you have been asked to arrange and lead a needs assessment meeting for stakeholders around an organizational information system change. Completing an assessment with the stakeholders will help you to gain a clear understanding of end-user needs, how the system currently functions, and what enhanced functionality should be achieved with an information system change. Ultimately, you are implementing the system change to enhance the interprofessional team’s ability to positively affect care delivery outcomes.

Note: Complete the assessments in this course in the order in which they are presented.

Preparation

For the assessments in this course, imagine you are working on an organizational information system change project as a nursing informatics specialist project manager.

For this assessment, you have reached the stage in your information systems change where you will bring stakeholders together to collaborate on a needs assessment. An important skill for informatics professionals is being able to understand the viewpoints of stakeholders and leverage that understanding to create buy-in.

For this assessment, you will be creating a video summary of findings from a needs assessment meeting. You can base your summary on your personal experiences being in a needs assessment meeting, or you can imagine one that is relevant to your personal practice and an information systems change you would like to see happen. 

If you are imagining the needs assessment meeting, assume that each stakeholder group would elect one team member to attend the meeting. This would mean that there be a minimum of five participants in your meeting. Try to keep in mind these various points of view as you plan and create your meeting summary.

To prepare to complete this assessment, think through the following items before you begin to record your video:

Define at least four groups of stakeholders. These might include:
Administration.

• The end-users of the system that input information into particular elements of the system.
• The most critical interprofessional team members that need to access and read that information; in other words, individuals who could be part of an informatics support team for the system.
• How is the system currently functioning?
• How would the stakeholders like it to function?
• What are the risks that the current system poses to patient safety?
• What are the best evidence-based practices with use of this type of information system?
• What software and hardware functionality do the stakeholders want?
• How might this information system change enhance workflow and communication?
• How will data capture improve with implementation of this system?
• What are the current effects from the system’s use on health care delivery outcomes?
  Will a change enhance outcomes?

Instructions

Your assessment submission will be a Kaltura video debrief of your hypothetical needs assessment meeting. The time limit for your video is 7 minutes.

During the meeting, you would pose the questions listed in Part 2 as a means to conduct the needs assessment collaboratively.

Organize your video using the following outline.

Part 1: Introduction

Create an introduction to explain your role and an overview of the project, including the scope. Include a brief timeline to complete the project and a vision statement for the future outlining what the organization wants to achieve with this information system change.

Part 2: Questions and Explanation

The questions you would have asked during the needs assessment meeting can be grouped as outlined below. For each category, report the hypothetical findings and outcomes. Distinguished performers will also comment on the importance of finding answers to these questions.

Assess the current situation and desired state of the information system:

• What do the stakeholders see as issues with the current information system?
• What is working well with the current information system?
• What can stakeholders envision as the best solution if they had all resources?

Assess and define the risks:

• What do the stakeholders see as patient safety risks or other risks (such as ethical, legal, or practical) with the current system?

Define information system user best practice:

• What are the best evidence-based practices with use of this type of information system?

Technology functionality:

• What software and hardware functionality do the stakeholders want to have?

Workflow and communication:

• How might an information system change enhance workflow and communication?

Data capture:

• How might data capture improve with implementation of a new system?

Practice and outcomes:

• How could a change affect current practice for the better by enhancing patient outcomes?

Part 3: Conclusion

Summarize the highlights of the meeting as a takeaway for the stakeholders. Be sure to state the connection between the project scope, potential direction, and the organizational vision for the stakeholders as a means to guide the project forward. Comment on change management principles that could be relevant in mitigating resistance as the project proceeds.

PART 4: SCHOLARLY REFERENCE LIST

The scholarly sources that you used to support your ideas must be included in a reference list. Submit your APA formatted reference list as a separate document.

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